When the document sets are received under the Import L/C, further handling is done in the below ways,
- To only send the documents without settling that have been presented and checked.
- To send and settle the received documents at the same time.
In case of Sight documents, when the documents are accepted (Clean documents received) and the settlement is triggered at that point of time. When the document sets are fully paid without any remaining balance the contract is closed and the closing date field is set to the current date.
The Settlement of documents is controlled through checkbox 'Take up Documents now'. When this checkbox is ticked, the Document set status will change to Documents taken up and if it is fully paid the close contract checkbox will also be ticked in the Send and Settle panel.
A 'peak amount' is the remaining liability balance under a Letter of Credit that remains unutilized after payment of documents.
The checkbox 'Book out Peak Amount' can be activated when documents are taken up.
If set, the application checks the contract for other pending document sets and calculates the
liability amount which should be booked out under the Letter of Credit. The calculation of the
amount is displayed in the warnings for the user.
If the Bank wishes to do Finance for the Sight documents, the 'Create financing' checkbox on the Funds Settlement panel should also be checked. The financing details can then be entered on the panel with the same name.
In case of Usance documents, when the documents are accepted the actual maturity date is booked in and a temporary settlement is generated at that time. But this temporary settlement cannot be generated if several usance maturities are booked in. The final Settlement is done using this transaction.
When opening an import L/C, the issuing bank enters into an obligation. If L/C-compliant documents are presented, the issuing bank has to pay even if it cannot charge the applicant (if the applicant is insolvent, for instance). To ensure that payment can still be executed in such a rare situation, the 'Unpaid by Applicant' checkbox is to be checked. The redemption value of the documents is then credited to the presenting party, whereas the drawee is debited on a separate (loan) account. If the drawee's account is to be charged at a later time, the Late Payment transaction is to be used.
To Send, Accept and Settle Documents under an Import L/C , BRTPAY transaction is used.
Select it from the menu item[Import Products -> Import L/C -> Documents -> Send, Accept and Settle Docs].
When you have made your changes, click on the ( ) Save function to save all the the data entered in the transaction to the database.