Transaction BEMDAV is used to take over a set of documents to an Export L/C that already existed in a legacy system to the current system.

Since the reference number for the relevant main contract is taken from the migration file, to load the main contract this transaction can either be opened from the parent contract or be carried out via Manager for Automatic Execution of Migration Items (MIGTSK).

If not all mandatory fields should be capable of being populated automatically from the migration file, the transaction will be saved as interrupted and will need to be taken up manually and saved on supplementation of the data.

The reference number of the set of documents is assigned automatically.

After saving the contract, at least all mandatory fields are populated so that the contract can continue to be directly processed in the current system.

This transaction creates a new Export L/C Document Set contract.

The outstanding amount of the Export L/C is reduced by the Document Amount.
The outstanding amount of the set of documents is set to reflect the amount outstanding entered.
If the “Take up Documents now” checkbox has been checked, the amount outstanding of the set of documents will be reduced.

If sight documents are taken up (i.e. if the “Take up Documents now” checkbox was checked), the amounts posted under the L/C will automatically be reduced by the extent of the sight portion.

If usance documents are taken up, then the deferred payment will be made within the exposure on the respective due date(s). A reversal of the obligation booked under the L/C will not be made yet at this point in time. The relevant amounts will be posted for the set of documents.

Users can directly start this transaction by clicking the  (Launch transaction ) available in the Panel headline without having to select the relevant menu 

In Import Directory field , Select the path of the file and select the file and click  () Save function.

Steps Involved :

1. Find the target files in the migrate folder under data directory .

2. Ensure the file name is according to standards for eg .file extension to be mig, module name should be the prefix etc.

3. Load the file and check 'include all *mig files...." option

4. User can view the file using icon 

5. Click icon   to import the contract .

6. Contract will be loaded , provide unique reference and other fields if required and save .

7. An Export L/C Document set will be created and procedure follows the same .Check for the field mapping below

Field Mapping